Screening FAQs

When you book a screening you receive a non-exclusive, non-transferable licence from Biodiversity 25 Ltd to exhibit How to Live on Earth at the venue and on the date you confirm at booking. The licence covers that single event. Full details are set out in the Screening Licence Terms.

A single screening licence for a one-off in-person event, an annual institutional licence for repeat internal use across twelve months, an optional geo-restricted virtual add-on, and discretionary partner or pro-bono arrangements agreed in writing with the team.

Pricing depends on your organisation type and expected audience size, and is shown live as you make your selections during booking. Prices are in GBP and exclusive of VAT, with an approximate USD equivalent displayed for reference.

Yes. Hosts can charge admission, fundraise or take donations, and all of that revenue stays with you. We operate a flat licence fee model, so we take no share of your box office.

A projector or large screen, a sound system suited to your room size, and a reliable internet connection if you are streaming the file. For smaller community spaces a large TV with good external speakers works well. Always test playback in advance of your event.

As many as the capacity band you select and pay for at booking. If your audience is going to be larger than expected, get in touch before the event so we can adjust the licence rather than leaving you outside its terms.

1 October 2026. The film is not available for licensed screenings before that date, so the booking form won't accept an earlier one. You can book now and choose any date from 1 October 2026 onwards.

Book at least 14 days ahead. We recommend three to four weeks so you have time to promote the event, confirm your venue and work through the marketing materials.

Rescheduling is possible if you ask at least 14 days before your confirmed date and we agree it in writing. Licence fees are non-refundable as standard — refunds are at the team's discretion and considered case by case, so contact us as early as possible if something goes wrong.

A poster pack with editable space for your venue, date and time, a social media kit, the official trailer, high-resolution stills and press images, plus the host and discussion guides. Everything is on the Screening Resources page.

You can add your venue, date and time in the editable space provided. Key artwork, the title treatment and the credits block must not be altered, recoloured or cropped, and the Film's artwork can't be used to endorse a product, brand or political campaign.

You are responsible for public liability insurance, venue safety and accessibility, any local exhibition licences or permits, providing and testing the equipment, and keeping any supplied files or links secure. Hosts indemnify Biodiversity 25 Ltd against claims arising from their event.

Yes, where a virtual add-on is included in your licence. Virtual screenings must be geo-restricted to the approved territory and limited to a registered, invited audience — links must never be posted publicly.

Absolutely, and we encourage it — the discussion guide includes suggested themes and questions. If you would like a speaker from the team or a contributor to join, select the speaker add-on at booking and we'll quote based on availability.

Your personal download link opens automatically five days before your screening date, so you have time to test playback in the venue, and it closes the morning after your event. The link is emailed to you and is tracked against your booking — please don't forward it. If you need the file earlier for a technical check, email the team and we'll arrange it.

Yes — email screenings@togetherfilms.org at least 14 days before your confirmed date and the team will update your booking. There's no self-service change online: because the licence, the download window and your invoice all key off the confirmed date, changes are made manually so nothing falls out of sync. Your download link is re-issued for the new date.

Yes. A VAT invoice is linked in your payment confirmation email as soon as your payment clears, showing the licence description, net, VAT and total. Open the link and use your browser's print option to save it as a PDF. If you need it re-sent or addressed differently, email the team.

Streaming links expire at the end of your licence period. If files were supplied, delete every copy immediately after the event and confirm deletion if we ask. The Film must always be shown in full with credits intact.

Please — it's how the impact campaign is measured. Hosts complete the host evaluation form, and you can share the audience feedback form with everyone who watched. Both take about ten minutes and only name and email are required. You can also find both forms on the Screening Resources page.

Email screenings@togetherfilms.org and the team will help with booking queries, technical setup, accessibility or anything else about your screening.